Job Opportunity: Management Assistant Officer (1 Year Contract)

We are looking for a Management Assistant Officer:

 

Description
  1. Provide office administration support services such as liaising with vendors and term contractors to order office supplies and maintain office facilities to ensure smooth operation of the Lee Kong Chian Natural History Museum (LKCNHM).
  2. Act as point of contact for all incoming administrative telephone calls, emails, faxes and enquiries.
  3. Provide logistical (and organisational) support for events/meetings/seminars (both internally and with external parties), and be able to prepare minutes for these meeting when necessary.
  4. Provide secretarial and administrative support to the Head of Department (assist with calendar, arrangement of meetings, assist with travel arrangements).
  5. Assist in finance and accounting processes including accounts payable/receivable, procurement of goods/services, Income Collection System, and ensuring they comply with all financial and purchasing procedures.
  6. Assist in Human Resource related matters such as recruitment, appointments, and annual review exercises.
  7. Perform various tasks using SAP-based systems, and TRAC.
  8. Provide assistance to, and answer queries from, LKCNHM staff members relating to administrative matters (e.g., purchasing, leave, claims).
  9. Attend to all general enquires.
  10. Any other duties as assigned. 

 

Qualifications
  • Diploma/professional qualification related to Business/Administration/Accounting
  • Minimum 3 years of relevant working experience
  • Competent in Microsoft Office (especially Word, Excel and Outlook) and SAP
  • Good interpersonal and communications skills
  • Be able to exercise tact, discretion, understanding, and sensitivity in the handling of confidential information and delicate issues/situations
  • Meticulous approach to carrying out tasks and possess a positive work attitude

 Job: Non-academic
Schedule: Full-time – Fixed Term (Contract)

To apply, go to: https://nuscareers.taleo.net/careersection/2/jobdetail.ftl?job=00316&lang=en

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